Every finding, every action, every close-out, on the record.
RETRO.FMS HSSEQ & Compliance runs the safety management system the ISM Code requires and the evidence trail vetting demands: policies and safety committee meetings, audits and inspections, incident and near-miss investigations, risk assessments and permits to work, and MARPOL environmental logs. Every finding — from an internal audit to a SIRE observation — lands in one register and is driven to a verified close.
What it covers
One compliance spine for the fleet
Safety management
ISM policies, manuals, controlled forms, management reviews, drills, and safety committee meetings.
Audits & findings
Internal and external audits, inspections, non-conformance, and corrective actions to verification.
Risk & permits
Risk assessments, toolbox talks, and permit-to-work with isolation registers.
Vetting & environment
SIRE 2.0, TMSA, and RightShip preparation, plus MARPOL environmental record-keeping.
ISM & safety committee
Run the SMS the ISM Code expects.
Hold policies, manuals, controlled forms, management reviews, drills, and internal audits in one place. Schedule safety committee meetings with agenda, attendance, minutes, and actions, distributed with read-and-understood tracking.
- Policies, manuals, and controlled forms with distribution
- Safety committee meetings with minutes and action tracking
- Management reviews, drills, and internal audits
Audits & inspections
Plan the audit, log the findings, close the actions.
Plan audits, run checklists, and log findings by severity. Corrective and preventive actions are driven to verification, feeding the non-conformance register with audit reports and CAPA summaries.
- Audit planning with checklists
- Findings logged by severity
- Corrective and preventive actions to verification
Incidents & near-miss
Capture the event, find the cause, act on it.
Capture and classify incidents and near-misses, run investigations to root cause, and assign corrective and preventive actions with SLA timers. Serious events can escalate straight to a first notice of loss for the claims module.
- Event capture and classification
- Investigations to root cause
- CAPA with SLA timers, escalation to claims
Risk assessment & permit to work
Assess the risk before the job starts.
JSA and JHA templates, toolbox talks, and isolation and LOTO registers cover hot work, confined space, working aloft, and electrical isolation, linked directly to planned maintenance, defects, and drydock work.
- JSA/JHA templates and toolbox talks
- Permits for hot work, confined space, aloft, and electrical
- Isolation and LOTO registers linked to the job
Vetting
Walk into the inspection already prepared.
Question banks, evidence mapping, gap logs, and inspection preparation for SIRE 2.0, TMSA, and RightShip, with benchmarking across the fleet. Produces inspection packs and evidence exports.
- Question banks and evidence mapping
- Gap logs and inspection preparation
- Fleet benchmarking, packs, and exports
Environmental logs
Keep the MARPOL records inspectors ask for.
Record-keeping for garbage, oily-water separator, sludge, refrigerants, and ballast-water management, with log extracts and exception alerts when entries fall outside the rules.
- Garbage, OWS, sludge, refrigerant, and ballast records
- Log extracts for inspections
- Exception alerts on out-of-rule entries
Non-conformance
Every finding, one closed loop.
Findings come from everywhere — audits, inspections, incidents, quality events, vetting observations. RETRO.FMS drives them all through one non-conformance register: raised with severity, assigned corrective action, and closed only on verification, with trend reporting across the fleet.
Compliance
Built for ISM and the vetting regimes.
HSSEQ & Compliance keeps the records the Safety Management System requires and the evidence vetting inspectors expect.
ISM-ready SMS
Policies, meetings, drills, audits, and reviews with distribution and read tracking.
Vetting-ready evidence
SIRE 2.0, TMSA, and RightShip preparation with packs and exports.
Questions, answered
Questions, answered
Does it cover SIRE 2.0 and TMSA?
Yes. Question banks, evidence mapping, gap logs, and inspection preparation cover SIRE 2.0, TMSA, and RightShip, with benchmarking and exportable inspection packs.
How are incidents and near-misses handled?
Events are captured and classified, investigated to root cause, and closed through corrective and preventive actions with SLA timers. Serious events can escalate to a first notice of loss for claims.
Can findings from different sources live in one register?
Yes. Audits, inspections, incidents, quality events, and vetting observations all feed one non-conformance register, driven to verified close-out with trend reporting.
Does permit-to-work link to maintenance?
Yes. Risk assessments and permits attach directly to planned-maintenance jobs, defect work, and drydock activities, so the control and the job travel together.
Does it work on board without a connection?
Yes. Each vessel runs its own onboard instance; records are captured offline and reconcile with shore when the link is available.
Can we migrate our existing SMS records?
Yes. We migrate policies, forms, findings, and open actions as part of implementation.