Every job, every defect, every certificate, in one technical record.
RETRO.FMS Technical Management runs the full maintenance lifecycle of the fleet: plan and schedule jobs, execute work orders on board, raise and resolve defects, monitor equipment condition, and manage drydocks and certificates, all against one asset register shared ship and shore. At its core is a planned maintenance system type approved by DNV, so the maintenance you plan, complete, and record is the maintenance class and ISM expect to see.
What it covers
The whole maintenance lifecycle, in one place
Maintenance & work orders
Planned maintenance jobs, multi-job work orders, mandatory tasks, and spares issued at close.
Defects & reliability
Defect and breakdown intake, root-cause analysis, condition monitoring, electrical testing, and alarms and trips.
Assets & data
Vessel particulars, the asset register, assemblies and spares, and validated running hours.
Drydock & certificates
Drydock and projects, surveys and certificates, and shutdown and immobilisation control.
Planned maintenance
Schedule maintenance the way the equipment needs it.
DNV type approvedDefine jobs by calendar, running hours, cycles, starts, or trips, with multi-trigger logic and deviation windows. Each job carries its scope, tools, permits, isolations, tasks, checklists, and procedures. The planned maintenance system is type approved by DNV.
- Calendar, running-hours, cycle, and condition triggers
- Job scope with tools, permits, isolations, and procedures
- Class-relevant and critical jobs flagged for survey
Work orders
Run the job, capture the proof, close it clean.
Raise single- or multi-job work orders, complete mandatory tasks, capture evidence on board with no connection, and close with cascade approval of permits, risk assessments, and forms. Spares are issued at close against the work order and the asset.
- Single and multi-job work orders
- Mandatory tasks and evidence captured offline
- Spares issued at close against work order and asset
Defects & breakdown
Catch the failure, find the cause, close the loop.
Log unplanned issues with severity and risk grading, apply temporary controls, and run root-cause analysis with 5-Whys or Ishikawa. Corrective and preventive actions are tracked to verification, and defect jobs can be raised straight from a safety finding.
- Severity and risk grading with temporary controls
- Root-cause analysis (5-Whys / Ishikawa)
- Corrective and preventive actions tracked to close
Condition & testing
Know the condition before it becomes a defect.
Capture vibration, lube-oil analysis, and thermography, with alert rules that raise condition-based work orders. Run templated electrical tests (insulation, Megger, PI/DAR, HiPot) with automatic calculations and threshold checks, and track instrument calibration.
- Vibration, lube-oil, and thermography with alert rules
- Electrical tests with automatic calculation and thresholds
- Signed certificates and a calibration-due list
Drydock & projects
Plan the dock, track the spend, close the dossier.
Build the drydock scope from deferred jobs, defects, class recommendations, and owner modifications, then run tendering, award, and execution with S-curve tracking, QA/QC, and variation control through to a closeout dossier.
- Scope built from deferrals, defects, and class items
- Tendering, award, and S-curve execution tracking
- Variation control and a closeout dossier
Asset register
One equipment tree behind every job.
Build an unlimited-depth hierarchy of systems, machinery, and components, each with maker, model, serial, ratings, counters, drawings, and a criticality grade. Criticality drives approvals and deferral rules across maintenance and defects.
- Unlimited-depth systems, machinery, and components
- Maker, model, serial, ratings, counters, and drawings
- Criticality grading drives approvals and deferrals
Planned maintenance
Maintenance that falls due the way the equipment runs.
A planned maintenance system is mandatory under the ISM Code, and surveyors check its records at every survey. RETRO.FMS runs a planned maintenance system type approved by DNV: jobs fall due on real triggers, are completed and recorded on board, and build the history class expects to see.
Also in technical
Everything else the technical team needs
Vessel Particulars
IMO, flag, class, ownership, particulars, capacities, and the survey calendar per vessel.
Assemblies & Spares
Reusable assembly groups linking spares to equipment by bill of materials.
Alarms & Trips
Alarm tags and setpoints with a cause-and-effect matrix, proof-testing, and bypass permits.
Telemetry & Running Hours
Meter and sensor data with quality flags, reconciled against noon reports.
Shutdown & Immobilisation
Request-and-approval workflow for equipment shutdowns and vessel immobilisations.
Surveys & Certificates
Class, flag, ISM, ISPS, and MLC certificates with renewal windows and evidence.
Built for class and ISM.
Technical Management is built around the maintenance and certificate records ship managers answer to at every survey.
Class-recognized maintenance
A planned maintenance system type approved by DNV.
Survey-ready records
Maintenance history, certificates, and evidence ready for class and PSC.
Questions, answered
Questions, answered
Is the planned maintenance system class approved?
Yes. The planned maintenance system is type approved by DNV, so the maintenance you plan, complete, and record meets what class and ISM expect to see.
How are maintenance jobs scheduled?
Jobs fall due on calendar dates, running hours, cycles, starts, trips, or condition, with multi-trigger logic and deviation windows, so maintenance reflects how the equipment actually runs.
Does it work on board without a connection?
Yes. Each vessel runs its own onboard instance; jobs are completed and evidence captured offline, and the records reconcile with shore when the link is available.
Can we manage defects and root-cause analysis in the same system?
Yes. Defects are graded, controlled, and analysed with 5-Whys or Ishikawa, with corrective and preventive actions tracked to verification, all against the same asset register as maintenance.
Can you migrate our existing PMS and equipment data?
Yes. We migrate your equipment hierarchy, maintenance jobs, running hours, and history as part of implementation, with bulk import for the bulk of it.
How does it handle drydock projects?
Drydock scope is built from deferred jobs, defects, and class recommendations, then run through tendering, award, and S-curve execution with variation control and a closeout dossier.